QuickBooks Payroll Pricing 2025: Plans & Costs

Migration from QuickBooks Desktop to QuickBooks Online is easier than ever. Intuit now has an improved migration process that helps you discover the flexibility of QuickBooks Online faster. No need to start over again; just move your desktop file to a QuickBooks Online company file. If you want to learn more, check out our complete QuickBooks Pro review, QuickBooks Premier review, or QuickBooks Enterprise review. We rate features, customer support, customer reviews, security, and more in each of these reviews. Take a look or get started right away with your favorite version of QuickBooks Desktop.

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Most users report that QuickBooks is easy to manage, even without a financial background. The software is feature-rich, allows for unlimited payroll runs, and is available in all 50 states. Yes, you can upgrade your QuickBooks Payroll plan as your business grows and your payroll needs change. Upgrading allows you to access additional features and capabilities that may be necessary for managing a larger workforce or more complex payroll requirements. The process is straightforward, and QuickBooks provides support to ensure a smooth transition.

QuickBooks Payroll Pricing & Plans (2025 Guide)

The base year basket quantities are then multiplied by the base year prices. The price level is analyzed through a basket of goods approach, in which a collection of consumer-based goods and services is examined in aggregate. Changes in the aggregate price over time push the index measuring the basket of goods higher.

Security updates and product updates will still be released for all users who purchase a QuickBooks Desktop Plus or QuickBooks Desktop Payroll subscription before the cutoff date. With the Monthly Plan, your QuickBooks Desktop Product cancellation will become effective at the end of the then-current monthly billing period. You will have access to your QuickBooks Product for the remainder of the month and you will not receive a prorated refund. QuickBooks Assisted Payroll is included with a QuickBooks Desktop Enterprise Diamond subscription. Let employees view digital pay stubs, W-2s, PTO balances and withholding allowances anytime, using QuickBooks Workforce. Improve administrator productivity by easily identifying incomplete employee profiles.

Smaller businesses should consider choosing one of the best cheap payroll software options, especially those not locked into the QuickBooks Desktop suite. QuickBooks Desktop is an expensive option for the features promised, and you can get more bang for your buck elsewhere. If your small business is looking for cheaper, cloud-based payroll software with a more comprehensive feature set, consider QuickBooks Online Payroll. Our QuickBooks Online Payroll review takes a deep dive into the software’s features, pricing, and benefits. Patriot is a top pick for payroll with benefits like affordable pricing, unlimited payrolls, US-based support, and free direct deposit.

QuickBooks Desktop Payroll Enhanced users can invite new employees to complete their onboarding through the QuickBooks Workforce self-setup portal. This cloud-service feature is available through the QuickBooks payroll Setup Wizard. QuickBooks Desktop Payroll does not include any HR services or add-ons. However, the software does support integrations with some of the best HR software on the market, which can be used to consolidate your business’s essential data. These integrations include Gusto, GoBenefits, EverythingHR, and more. The Annual Plan commits you to a 12-month term; fees vary per QuickBooks Desktop Product.

How Does QuickBooks Online Pricing Compare To Other Options?

Payroll experts are hypothetically available for important issues, but getting to one and talking things through can take a long time. Otherwise, your support options are generally limited to taking the DIY route. The QuickBooks Desktop system has always had a strong reporting system, and the Desktop Payroll service is no different.

• Active subscription, Internet access and Federal Employer Identification Number (FEIN) required.
• All of the QuickBooks Online Payroll pricing plans include full-service payroll.
• QuickBooks Payroll is a software solution that businesses of all sizes can use to manage their payroll processes.
• As with the Silver plan, this number can vary significantly from business to business.

QuickBooks Premier and Enterprise offer significantly fewer payment gateways, so you’re basically looking at QuickBooks Payments. Consider the QuickBooks Pro Plus + Payroll plan if your business needs built-in payroll. In addition to everything you receive in QuickBooks Pro Plus, you’ll also have access to Enhanced Payroll. Like its other plans, Intuit frequently runs discounts for this service on its website. All QuickBooks Enterprise plan users pay an additional fee for contractors paid via direct deposit. QuickBooks Enterprise Diamond users will pay just $1/employee per month under the Assisted Payroll plan.

Payroll Core + Essentials

To ensure all relevant users are notified, we sent a notice to a broad audience. This ensures that we are transparent about changes to our pricing and how it might affect you and your small business clients. This price change affects the QuickBooks Desktop Pro + Payroll and QuickBooks Desktop Premier + Payroll products. This method requires you to track and calculate payroll taxes yourself. QuickBooks Time makes it easy to track time across multiple projects, ensuring accurate payroll and job costing.

QuickBooks stands out for its complex reporting tools and customizable report templates, which allow a business to fine-tune its operations in order to earn the highest profit on the lowest budget. In addition, it offers cash flow projection tools that will further help with creating and maintaining the best budget. Martin Lunendonk is a senior tech writer specializing in website builders, web hosting, and ecommerce platforms.

Is QuickBooks Desktop Payroll different from Intuit Online Payroll?

Elite provides a good value — but only for businesses so large that they need a high level of support constantly. Yes, QuickBooks Desktop for UK customers will be discontinued in 2023. Intuit, the company behind QuickBooks and many other top software packages, has decided to focus on their cloud-based QuickBooks Online version. A pricing rule is used by the business to adjust and set up prices based on a range of determinants, factors, or limitations.

• With QuickBooks Payroll Premium, we’ll review your setup to make sure everything is correct.
• The recent price increase in QuickBooks Desktop (QBDT) Payroll is an effort to provide you with a better user experience.
• A Salesforce CRM Connector is available for this plan for an additional monthly fee and setup fee.
• This easy-to-use and feature-rich software is ideal if you have no bookkeeping experience and want top-notch customer support.
• In addition to the base price of each package, you are able to add on options.

No, as of July 2022, Assisted Payroll is no longer available as an add-on service to new users. Through the QuickBooks Workforce portal, new employees will be able to set their bank accounts, addresses, phone numbers, W-4s, SSNs, and birthdates. While time tracking is not built into QuickBooks Desktop Payroll, it functions well as an add-on through QuickBooks Time. The QuickBooks Time add-on syncs with your QuickBooks Desktop Payroll. Then move your payroll info from QuickBooks Desktop to QuickBooks Online Payroll. Included with QuickBooks Enterprise Gold and Platinum, QuickBooks Desktop Enhanced Payroll gives you the tools to create paychecks and quickly file taxes yourself.

We loved the way estimates could be converted into invoices in a flash, and how payment reminder notifications help ensure your clients don’t forget to settle up. Other tasks were unclear or time-consuming, however, such as the overly complex creation process for tax workflows and expenses. Some help articles from the online knowledge base wouldn’t load, further challenging us. As of May 31, 2023, QuickBooks Desktop for Windows 2020 is being phased out and support is discontinued.

You can switch from QuickBooks Pro Plus to QuickBooks Premier Plus or go from QuickBooks Premier Plus to QuickBooks Enterprise — whatever your heart desires (and your business requires). If you want cloud hosting, QuickBooks Enterprise also quickbooks desktop payroll cost has each of its plans available with cloud access. QuickBooks Payroll is included with QuickBooks Enterprise Gold, Platinum, and Diamond plans. If you have QuickBooks Online or QuickBooks Desktop, you can add payroll anytime. We research, evaluate, and test each payroll software app that we review at Merchant Maverick, placing special emphasis on key characteristics to generate granular ratings.

When purchasing QuickBooks Desktop Pro, there are several additional fees to be aware of. Intuit isn’t always very forthcoming with these add-ons and fees, so we wanted to share them. Unfortunately, QuickBooks is no longer forthcoming with the pricing of its QuickBooks Desktop products. Outside of QuickBooks Enterprise, pricing for QuickBooks Desktop products is not listed online. Enhanced Payroll is QuickBooks Desktop’s do-it-yourself payroll option.

With QuickBooks Payroll, you can easily set up direct deposit for your employees, ensuring they receive their paychecks on time, every time. I loved how this feature streamlined the payroll process, eliminating the need for paper checks and reducing administrative tasks. Your employees will appreciate the convenience, and you’ll enjoy the efficiency it brings to your payroll operations. In addition, same-day direct deposit is supported, letting you submit payroll as late as 7 am PT on the morning of payday. The QuickBooks Premium plan costs $80 per month, plus $8 per employee per month.

With a 30-day free trial and multiple plan options, you can easily explore which plan suits your business best. If you need QuickBooks’ assistance, specifically with payroll, visit their online help center. Depending on the product, you may also be able to navigate to the “Help” section of your account to speak with a representative or request a call. If you’re ready to commit — or if you need to check out competing software first — visit our accounting software comparison page to take your next step. QuickBooks includes plenty of customization options, from the previously mentioned reports to invoice templates that can include your own business logos, branding, terms, and details. You’ll be able to set permissions to give departments different approvals, and the platform’s mobile app adds extra flexibility to business managers who aren’t always near a desktop.